Supply Chain Partner

How To Budget With Spend Management

Business Budgeting Best Practices
What Is The Importance Of Spend Management In Budgeting?

Your organization’s bottom line defines its success. The understanding of how your business spends its money can lead you to build smarter processes, make better decisions, and completely transform the way it operates. Therefore, your spend management processes have a huge impact on every facet of your business – not only in budgeting. Having said that, understanding why your business spends the way it does is critically important to being able to budget accurately. If you’re able to take a broad view of all outflows in your organization, you’ll be able to determine exactly which flows can be reduced, and which can be increased. But, to borrow from Simon Sinek, starting with ‘why’ is the key to unlocking your business’s growth potential.

How To Budget With Spend Management

Your spend management processes provide you with a complete overview of the way that your organization utilizes its funds, and can be used to analyze where those funds are most effectively applied. Being aware of the impact and effect of all capital outlay is the only effective way to budget, and in order to do this effectively, you’ll need a spend management solution. However, as with any new operation, these processes will only be as effective as the practices that incorporate them.

Spend Management And Budgeting Best Practices

What are spend management and budgeting best practices for? We have compiled a short list for you outlining the most efficient ways to make use of your spend management processes to build a business budget.

  • Identify all expenses across your organization
    To begin any budgeting or financial forecasting process, you have to understand what you are currently spending money on. At this stage, cash outflow – both direct and indirect – is pinpointed and recorded. This avoids any unpleasant surprises in your financial records, and assists you in making much more finely-tuned spend decisions.
  • Create a system for controlling your spend
    This can include defining an expense policy, implementing expense management solutions, and/or educating your employees on your expense compliance and reimbursement procedures. Bringing your spend under management curtails maverick spend ahead of time, and can help to flatten and shorten your long-tail spending.
  • Compile your data into a single source
    Once your spend is under control, you need to record and organize your data into a singular silo, allowing you instant access. This will also prevent new outflows from springing up outside your purview, maintaining oversight of all spend.
  • Analyze your data
    Once your data streams are set up, and all of your spend is under management, you can begin to learn from what the data is telling you. Analyzing data is the process underpinning the entire digital transformation, and being able to do this effectively can place your organization at a clear competitive advantage.
  • Put your learnings into action
    Finally, take what you have learned and create your budget. Be sure to note what the information at your disposal has taught you, and build a forecast that aligns with your business objectives.


As you consider implementing digital solutions to replace legacy processes, you need a partner to guide you along the path to digital transformation and mould your business into exactly what you want it to be. As an expert in digital transformation with experience across multiple industries, SCP can help catapult your business’s growth into the stratosphere. Enquire today about our spend management and business budgeting solutions.